What makes a good email signature

Every example above follows the same five rules. Apply them to whatever layout you pick:

• Four lines or fewer of core content. Name, role, one contact method, one link. Everything else is optional decoration.
• One accent color, taken from your brand. Use it for your name or links only. Two or more colors is where signatures start looking homemade.
• Table-based HTML with inline styles. Outlook still renders email with Word's engine, so modern CSS layouts break. Every signature here, and everything our signature generator exports, is built from tables.
• Hosted images, not attachments. Embedded images show as paperclip attachments in many clients. Link to a hosted photo or logo and always set a fallback, as the initials blocks above do.
• A link worth clicking. Your signature appears on every email you send. A calendar link, portfolio or newsletter beats a list of every profile you have ever created.

How to use these examples

1. Click "Use this layout" on the example closest to what you want. It opens in the free signature builder with that structure loaded.
2. Replace the placeholder details with your own, and adjust colors, fonts and spacing in the style panel.
3. Click "Copy for Gmail" and paste into Gmail's Settings → Signature, or export the HTML for Outlook, Apple Mail or your IT admin. Step-by-step install guides: Gmail, Outlook, Apple Mail.

Need matching signatures for a whole company? The bulk team signature generator applies one design to a CSV of your entire team.

Frequently asked questions

Can I copy these signature examples directly?

Yes. Click "Use this layout" under any example to open it in the free builder, swap in your details, and copy it to your email client. No sign-up needed.

What should an email signature include?

Your name, job title, company, one phone number or email address, and one link. Add a photo or logo if your work is client-facing, and a short disclaimer only if your industry requires it.

Will these work in Gmail, Outlook and Apple Mail?

Yes. All the examples are table-based HTML with inline styles, which is the only format that renders consistently across major email clients, including Outlook.

Should I use an image as my whole signature?

No. A single image signature is invisible when images are blocked, unreadable for screen readers, not clickable per link, and often flagged by spam filters. Use real HTML text with at most one or two images.